Deputy Country Director - Libya 11-543

Job Location:

Job Description:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARY
The Deputy Country Director is responsible for the all the technical and operational activities of a program.

ESSENTIAL RESPONSIBILITIES
1. Program Management
• Provide policy guidance, training and ongoing guidance to all program staff
• Conduct needs assessment for project implementation according to the donor agreements
• Ensure all activities are conducted timely, cost and quality effective
• Represent the organization and liaise with local and national authorities, UN, NGO, and donor agencies to promote programs, facilitate successful coordination of activities and ensure transparency in the community
• Prepare monthly reports to the Country Director and quarterly and semi annual reports according to donor requirements and internal procedures
• Identify new projects and make recommendations to the Country Director
• Participate in writing and reviewing proposal applications
• Provide technical inputs and assistance to programs with particular reference to financial management and reporting systems
• Prepare annual work plan and budget that identify key objectives, responsible staff, deliverables and potential roadblocks

2. Compliance
• Oversee program operations and reporting, ensuring compliance with internal policies and procedures, Donor regulations and local laws
• Monitor, evaluate and report on all program activities to Country Director

3. Program Development
• Assist Country Director in expanding country portfolio
• Pursue new sources of donor funding and maintain adequate donor funding levels to sustain identified program and support activities
• Participate in drafting and editing proposals
• Remain aware of donor funding intentions
• Participate in UN health, Nutrition and WAS Cluster coordination to ensure the organizations programs playing a vital role and to secure required support from the cluster coordination mechanism and the UN funding instruments such as CERF, CHF etc

4. Human Resources
• Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors
• Collaborate with security officer/CD to maintain security of staff in the field locations
• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
• Maintain open lines of communications with all field staff

5. Training/ Capacity Building
• Determine training needs for the field staff
• Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development for expat and national staff

6. Working Relationships
• Maintain frequent communication with Country Director to ensure program activities and objectives are communicated
• Work with Medical Director, Finance Director, Security and Logistics staff to ensure the coordination of programs
• Attend coordination meetings which are relevant to country program activities
• Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings
• Interface with national government and relevant agencies to ensure mutual understanding of programs and maximize resource distribution and allocation of available funds

7. Representation
• Serve as a liaison with Donors on matters related to the program to ensure financial and programmatic accountability to donors
• Establish and update contact details of potential donors in-country
• Participate in donor meetings and communicate relevant information to HQ
• Work with key donor staff to develop and maintain optimum financial and programmatic relationship
• Ensure maximum visibility of the agency amongst the NGO community
• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

8. Security
• Monitor security level and consult with the Director of Global Security to upgrade or downgrade security level
• Responsible for ensuring that Incident Report Forms are completed and submitted to HQ Security in a timely manner (within 12 hours)
• Ensure application and compliance of security protocols and policies
• In cooperation with the Security Coordinator, monitor the security situation and inform the Country Director through weekly security reports
• Collect and document local security related information (social & political context, external players, presence/reasons for conflict, military developments, political economy of armed groups), and communicates to the Country Director
• Collaborate with local agencies to aid with security management