Program Coordinator 12-206

Job Location:

Job Description:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

I. JOB SUMMARY
The primary function of the Program Coordinator includes overseeing the implementation of the ECHO emergency preparedness and response program activities inclusive of supervision of staff, internal and external coordination, and day-to-day administration of overall program activity.

II. ESSENTIAL RESPONSIBILITIES

1. Humanitarian/Emergency Program Management
- Conduct grant opening, mid-term review and grant closure meetings with relevant program staff
- Work closely with the country and field teams to determine the operational needs of the ECHO humanitarian relief and emergency management program(s) within the scope of the relevant grant(s);
- Analyze data gathered and propose optimal strategies of program implementation, with alternatives based on local context and best practice where needed;
- Oversee all aspects of program set-up, implementation, and phase-down, in coordination with all other departments (including operations, programs, human resources, M&E, and program development) and in accordance with the donor-approved grant agreement or contract;
- Maintain close communication and positive working relations at all times with donor representatives (including but not limited to ECHO and OFDA) and local authorities (including but not limited to the national, regional and provincial representatives of ANDMA and the MoPH);
- Work with field teams and logistics to procure program supplies within program budgets and according to agreed-upon work plans/timelines to ensure proper implementation and to spend down program resources in a timely and well-planned manner;
- Oversee the design/procurement and technical quality of key program inputs including but not limited to emergency preparedness and response training materials, health emergency kits, NFI kits, shelter materials, and/or visibility/branding items.
- Liaise closely with local authorities, donor, and other UN and non-governmental partner agencies (e.g., relevant IASC cluster coordination mechanisms) to ensure program compliance with donor policies and regulations and its complementary with other agencies' efforts;
- Implement and maintain prescribed reporting systems to monitor and evaluate the objectives, indicators and outcomes of the emergency-related country programs;
- Compile and/or write monthly and quarterly reports, ensuring statistics are correct and reports are drafted on time according to internal review process and donor submission deadlines;
- Contribute to production of proposals or other program documentation for new projects relevant to humanitarian relief and emergency management;
- Regularly update country office senior management and HQ on progression of programs as per internal protocols; and
- Maintain flexibility to take on added responsibility as and when needed, particularly in the event of a natural disaster or other rapid-onset crisis.
- assist external consultant in carrying out an evaluation of the program; ensure necessary documentation and records are available and in place.

2. IMC Representation
- Attend and participate in coordination meetings at the national and regional levels that are relevant to IMC’s humanitarian and emergency-related programs in Afghanistan;
- Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings as appropriate;
- Communicate effectively and precisely to safeguard the reputation and long-term strategy of the organization at all times; and
- Contribute to the creation of a positive image and long-term credibility of the organization, notably through the application of the organization’s Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

3. Human Resources Management
- Supervise relevant program staff to ensure smooth and effective operations and their professional development as appropriate;
- Assist in the selection and training of qualified program staff and recommend promotions, disciplinary action and termination of staff in consultation with the Country Director, Finance/Admin Director, and Medical Director;
- Ensure compliance with all local labor laws including working hours;
- Maintain open lines of communications with all field and country office staff; and
- Apply IMC policies in a fair and consistent manner, documenting decisions properly and ensuring a positive sense of teamwork and shared responsibility among all program staff.

4. Training/Capacity Building
- Determine training needs for subordinate staff and program beneficiaries in accordance with the goal and objectives of the grant(s);
- Train and/or facilitate training for national staff to increase their responsibilities in order to build capacity and ensure viability and success of IMC’s humanitarian operations in country;
- Work with program staff, external consultants, and headquarters to implement capacity building component of all programs, with particular attention to documenting the impact and outcomes of program activities through standard M&E and reporting mechanisms as well as additional opportunities such as human interest stories, annual program reports, etc.;
- Advocate and plan for professional development for all subordinate staff as needed.

5. Working Relationships
- Maintain frequent and pro-active communication with Country Director, donor representative(s), and MoPH/ANDMA representative(s) to report on implementation of program activities and objectives, operational needs or constraints, program successes, and any seen or unforeseen challenges that are encountered during program implementation;
- Work with Logistics staff to ensure that the procurement and movement of programs supplies are within budgeted targets and coordinated with all relevant departments;
- Attend weekly internal coordination meetings relevant to country activities; and
- Interface with national government and relevant agencies as necessary.

6. Safety and Security
- Model good practice in safety and security at all times, complying with all IMC internal security policies regarding movement restrictions, obtaining necessary authorization before beginning any domestic or international travel, and following personal security best practices;
- Ensure application and compliance of security protocols and policies by all subordinate staff, document any security incidents experienced during program implementation, and disseminate security warnings or announcements to program field teams as appropriate;
- Liaise and coordinate with other organizations’ relevant security managers in the targeted program locations, especially the regional and/or provincial staff of ANSO and UN/DSS; and
- Oversee and manage the security guard workforce at IMC field locations especially during emergency operations.