Senior Payroll Administrator 12-197

Job Location:

Job Description:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.


POSITION SUMMARY

Working under the direct supervision of the Payroll Manager, the Sr. Payroll Administrator will be responsible for a range of payroll functions for international and domestic Payrolls, processing multi-state payrolls in a complex regulatory environment. The Sr. Payroll Administrator will engage with all levels of the organization, including staff, managers, vendors and partner organizations. The position requires the individual to work closely with the Payroll Manager in reviewing and improving processes and procedures as required.


ESSENTIAL RESPONSIBILITIES

*Compiles, calculates and processes international and domestic payroll in line with applicable federal, state and local laws as well as IMC’s policies and procedures;
*Maintains and updates payroll records by reviewing and entering changes in exemptions, paid-time off, status, and pay; calculating accrued vacation and allowances;
*Determines payroll liabilities by entering federal and state income and social security tax information;
*Responsible for accurate payroll deductions, direct deposits, 403b payments and wage garnishments;
*Prepares pay by verifying time records; calculating and producing checks or electronic transfers;
*Communicate and follow up with employees and HR departments regarding discrepancies;
*Reconcile and balance payroll accounts by auditing information; identifying and resolving discrepancies;
*Assist the finance and accounting departments with audits and other projects when needed;
*Fulfills wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings;
*Responsible for tax payments by collecting and verifying data; preparing federal, state, and local tax reports, and W-2 statements;
*Publish payroll and timekeeping related reports utilizing report writer;
*Answer incoming calls and e-mails from employees, research and resolve issues in the areas of payroll, pay stubs and W2 forms, timekeeping and HR master data. Update employee records in payroll system as appropriate;
*Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.