Emergency Logistics Officer ER-17

Job Location:

Job Description:

***NOTE*** - THIS POSITION IS TO APPLY TO A STAND BY ROSTER FOR INTERNATIONAL MEDICAL CORPS EMERGENCY RESPONSE TEAM (ERT).

Candidates selected for this position will be placed on the ERT standby roster and may be called when the International Medical Corps ERT responds to an emergency. This position is not compensated unless candidates are responding to an emergency response.

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene—providing rapid and effective aid that saves lives, reduces suffering, and promotes self reliance.

International Medical Corps has established an International Emergency Roster to ensure that emergency positions are filled in a timely manner with professionally qualified, gender balanced, geographically diverse, linguistically able and a highly motivated corps of professionals. The team includes coordinators, logisticians, doctors and water and sanitation experts. It also includes specialists who focus on protection, prevention of sexual violence and aid for rape survivors and mental health.

Emergency Response Team (ERT) members are always on standby to deploy to a crisis within 72 hours, whether they are launching into new areas or lending support to International Medical Corps teams already on the ground.

International Medical Corps maintains a roster of staff which is updated on regular basis in order to include new staff into the system. This also provides an opportunity for the existing staff to update their areas of expertise and other relevant information.

Through this expression of Interest, applicants are encouraged to submit their profiles so that their information is readily available in the International Medical Corps applicant tracking system.



JOB SUMMARY
The Logistics Officer will be responsible to, and accountable to, Emergency Logistics Manager for assisting with the delivery of all logistics related activities, commensurate with their level of knowledge and experience, in accordance with International Medical Corps logistics policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Logistics Operations
• Provide to your supervisor the support to assist with the delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.
• Work with your supervisor to provide input to planning for procurements and the provision of advice to those making a procurement request, then assist with the processing of such requests in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner. Assist with ensuring that all procurements are managed, tracked and recorded.
• Assist your supervisor with local market surveys, to gain knowledge of the availability and price of local items.
• Assist your supervisor with engagement with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain.
• Assist with the proactive tracking of all medical supplies, equipment, materiel and food in transit, through its receipt, storage, and onward distribution.
• Assist with capturing pipeline information to help ensure that Program staff are kept well-informed of incoming goods and materiel.
• Assist with the timely reporting on stock status, to help Program staff with planning of stock replenishment, and, support Program staff to verify that distribution has occurred according to the intentions and plans of your supervisor, donors, IMC, and project partners.
• Assist with the management of all matters logistics relating to transport and fuel management, to develop your understanding of fleet management procedures, to include ensuring that the fleet is asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable.
• Assist with ensuring that the usage of fuel is correctly managed, and logged and recorded.
• Raise issues to your supervisor on security-related transport issues, such as booking in/out, satcomms, radios etc and assist with addressing them.
• Assist your supervisor to manage all matters logistics regarding satellite communications and radio communications to develop your understanding of field comms issues, and to ensure that equipment’s are asset managed diligently and maintained appropriately.
• Assist your supervisor to capture preparedness information relevant to your mission site so that logistic systems are robust and flexible enough to cope if a crisis occurs. This may include assisting with assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc.
• Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

2. Compliance
• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.
• Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.


3. Human Resources
• If you have staff to supervise, manage them with integrity and foresight. Actively seek advice on HR procedures and policies to ensure that the highest standards of accountability and professionalism are upheld.
• Make frequent site visits to where staff supervised by you are working, to ensure that the appropriate care and support is being offered.
• With guidance from your supervisor, ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.
• Provide input to the recruitment, selection and performance of logistics staff, as requred.

4. Training/ Capacity Building
• Advocate and plan for professional development for yourself, and any staff supervised by you.
• Provide input to, and deliver, where applicable, training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs.

5. Working Relationships
• Proactively engage with your supervisor, and key staff (Program, Finance, Medical) on all matters logistic.
• Proactively engage on a regular basis with your supervisor, and regional IMC logistics officer colleagues to develop working networks to seek advice where needed.
• Assist your supervisor with engaging with donors, local government, project partners, UN agencies and other non-governmental organizations in order to manage the distribution of goods and materiel as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.

6. Representation
• Represent IMC in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors

7. Security
• Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.