Administrative and Finance Officer 12-409

Job Location:

Job Description:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

PROGRAM BACKGROUND
IMC intends to apply for a proposal for a program in Haiti. The strategic goal of this program will be to reduce HIV incidence among at-risk subpopulations of the general population. This will be achieved through increased adoption of safer sexual behaviors and informed health-seeking behaviors.

JOB SUMMARY
Administrative and Financial Officer provides day-to-day financial and administrative support on one or more programs/grants, including the processing transactions, adhere to donor regulations and IMC policies and procedures, reporting, and assisting in financial analysis.

ESSENTIAL RESPONSIBILITIES
1. Accounting and Finance Support to Grant
• Assist the Program and Finance staff with day-to-day accounting operations and financial support in accordance with donor/client and International Medical Corps internal policies and procedures
• Ensure required preapprovals are secured in advance of incurring an expense
• Prepare procurement requests and ensure all approvals are secured and coordinate with logistics department the delivery of services and goods
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
• Prepare ad hoc logistics and financial reporting to aid in tracking and reconciliation of transactions
• Maintain accurate financial transactions and grant/contract records
• Assist program staff and finance department in meeting donor/client and internal reporting requirements
• Prepare timely and accurate financial reports for submission to donor on or before the deadlines

2. Assist Finance Department in other finance related task, as needed including:
• Research on financial compliance topics
• Accounting for overhead procurements transactions
• Maintenance of accurate financial transactions records

Working Relationships
• Maintain frequent communication with Program Staff, HQ Finance and Field office Finance to ensure finance activities and objectives are communicated clearly
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
• Attend coordination meetings
• Interface with service providers on service delivery, invoicing and processing of payments