Finance Officer 13-023

Job Location:

Job Description:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.


PROGRAM BACKGROUND
The influx of refugees into South Sudan since the start of 2012 has continued to rise dramatically as conflict and hunger in Sudan’s Blue Nile State drive record numbers across the border into South Sudan. The highest numbers have been recorded in Upper Nile State; latest UNHCR estimates indicate more than 110,000 refugees are in Maban County alone.

International Medical Corps is focusing on the Gendrassa refugee camp, which is anticipated to receive the estimated 30,000 refugees from the Jamam camp that flooded in late June.

JOB SUMMARY
The Finance Officer provides day-to-day financial and administrative support on one or more programs/grants, including the processing transactions, adhere to donor regulations and International Medical Corps policies and procedures, reporting, and assisting in financial analysis. He/she will work at the direction of the Emergency Team Director and/or Finance Admin Director in Juba.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Accounting and Finance Support to Grant/Contracts
• Assist the Program and Finance staff with day-to-day accounting operations and financial support in accordance with donor/client and International Medical Corps internal policies and procedures
• Ensure required preapprovals are secured in advance of incurring an expense
• Prepare procurement requests and ensure all approvals are secured and coordinate with logistics department the delivery of services and goods
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
• Maintain accurate financial transactions and grant/contract records
• Assist program staff and finance department in meeting donor/client and internal reporting requirements
• When required, prepare timely and accurate financial reports for submission to donor before the deadlines

2. Accounting and Finance Support
• Perform day-to-day accounting operations and financial support
• Ensure travel approval and other required preapprovals are secured in advance of incurring an expense.
• Work on procurement requests together with Program Officer and logistics, to ensure all approvals are secured. Coordinate with logistics department the delivery of services and goods.
• Account for procurement of good and service transactions to ensure adequate supporting documentation, accuracy, and control over payments.
• Request payment for goods and services; Preparing wire request for payments with the support documentation and programmatic approval of consultancy work, if required
•Maintain accurate financial transactions and grant records.
• Prepare monthly actual to budget expenditures analysis and pipeline
• Work on budget preparations and budget realignments.
• Review of consultancy contracts, service agreements, extension of contracts/agreements and applicable templates, as required.
• Creating and revising chart of account, when necessary
• Preparing tax report, as applicable
• Submitting a payment request to donor, as required

3. Emergency Response:
• Close collaboration with Emergency response team and ensuring that all finance / admin aspects are covered
• Ensure adequate and smooth cash flow; cash count and clearance of petty cash balances.
• ensure that internal control systems are in place in field sites

4. Working Relationships
• Maintain frequent communication with Program Staff, Finance and Field office Finance / Admin staff to ensure finance activities and objectives are communicated clearly
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
• Attend coordination meetings
• Interface with service providers on service delivery, invoicing and processing of payments