Project Coordinator

Key Responsibilities: Documentation and Presentation Development Create and maintain high-quality PowerPoint presentations for PMO and executive steering committee meetings. Develop and update project documentation, ensuring all records are accurate and up to date. Compile and visualize project progress reports in an executive-friendly format. Project Coordination & Execution Follow up on project milestones and tasks to ensure on-time, in-full (OTIF) delivery from all project managers. Manage and update project risk logs, identifying potential risks and mitigation strategies. Support financial reporting by tracking project budgets, expenditures, and variances. Provide administrative support, including scheduling, meeting coordination, and stakeholder communication. Project Management Tools & Training Act as a key user and trainer for the project management tool ASANA, ensuring all team members utilize it effectively. Coach and train project managers and team members on best practices in project management and task tracking. Meeting and Workshop Coordination Schedule and facilitate project meetings, ensuring agendas, materials, and follow-up actions are well managed. Organize workshops and collaborative sessions to drive project alignment and progress. Required Qualifications & Skills: Proven experience in project coordination, administration, or a similar role. Expert-level skills in Microsoft PowerPoint to create executive-level presentations. Strong organizational and multitasking abilities with a detail-oriented mindset. Experience in tracking project tasks, milestones, and risks in a structured manner. Knowledge of financial reporting principles related to project tracking. Ability to proactively follow up with project managers and stakeholders to ensure timely execution. Experience using ASANA or other project management tools, with the ability to train and coach others. Excellent verbal and written communication skills. Strong problem-solving skills and a proactive approach to challenges. Preferred Qualifications: Background in HVAC, manufacturing, logistics, or industrial projects is a plus. Experience working in a startup or fast-paced industrial environment. Familiarity with Lean, Agile, or similar project management methodologies

Location: Wrocław, PL

Posted Date: 5/1/2025