Facilities Management Officer

Job Description - Facilities Management Officer (2500960) Job Posting Date: 04/Apr/2025 Closure Date 25/Apr/2025, 9:59:00 PM Organizational Unit: CSLI Job Type Staff position Type of Requisition: Professional Primary Location Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2010672 CCOG Code: 1A03b IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device. The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments. • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture. • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply. • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values. • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. • All selected candidates will undergo rigorous reference and background checks. • All applications will be treated with the strictest confidentiality. • FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment , and a better life , leaving no one behind. Organizational Setting The Infrastructure Services (CSLI) within the Logistics Division (CSL) is responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI also assists FAO Decentralized Offices in facilities maintenance, technical projects, infrastructure activities and technically innovative systems to reduce their carbon footprint. CSLI also coordinates the special safety projects funded by the Government of Italy, which involves upgrading the headquarters buildings to the current safety norms. In addition, it drives the implementation of Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices. The post is located in the Corporate Logistics and Operational Support Team of the Infrastructure Services (CSLI) in FAO headquarters, Rome, Italy. Reporting Lines The Facilities Management Officer reports to a Senior Facilities Management Officer. Technical Focus Support the maintenance activities of headquarters and all upgrade and building alteration projects related to facilities management. Specifically, he/she will focus on all technical installations of the headquarters premises, including HV and LV power, lighting, photovoltaic, security, lift and fire detection systems, while also providing technical support to Decentralized Offices. He/she will develop projects within the Corporate Environmental Responsibility Strategy and streamline operations by adopting an Integrated Workplace Management System (IWMS). Key Results Supports programmes/projects for the administration of physical operations and contributes to the safety of the Organization's staff and premises. Key Functions Supports the maintenance of FAO headquarters facilities, including both civil and technical infrastructure, carried out by CSLI staff and external contractors. Assists in planning and implementing major maintenance works to be carried out either by FAO staff and contractors or by the Italian authorities, who are the owners of the FAO headquarters premises. Contributes to the design and cost estimation of infrastructural projects aimed at maintaining and improving the efficiency of FAO facilities and monitors the execution of the works. Contributes to certifying the quality and quantity of all construction works and materials related to maintenance or new construction projects under the team's responsibility, using efficient tracking tools. Prepares technical specifications and tender documents for construction works, maintenance activities, and other related services planned for the premises. Monitors contractors' performance and the progress of works using modern and complex project management tools. Assists the Senior Facilities Management Officer in preparing the payment schedule for construction projects, including high-value and complex projects. Conducts research and develops innovative proposals for adopting new construction materials and technologies in FAO projects. Contributes to implementation plans with FAO staff and/or contractors to achieve value engineering and cost savings. Supports initiatives under the Organization's Corporate Environmental Responsibility programme to reduce emissions, increase efficiency and integrates sustainability into the Organization's daily operations. Performs other related duties as required. Specific Functions Supervises all technical contracts for electrical installations, HVAC systems, security systems and antennas, while ensuring that safety procedures are followed. Assists the Senior Facilities Management Officer in overseeing the routine and extraordinary maintenance activities of existing electrical and special systems, including power, lighting, substations, emergency generators, UPS units, CCTV, fire detection and public address systems within FAO premises. Supervises and provides guidance to other maintenance staff, including three internal electrical technicians and several external contractor technicians. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Advanced university degree in electrical engineering. Three years of relevant experience in facilities management, or in designing, planning and implementing electrical projects in large buildings. Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish). Results Focus Teamwork Communication Building effective relationships Knowledge Sharing and Continuous Improvement Technical/Functional Skills Work experience in more than one location or area of work, particularly in field positions, is considered an asset. Extent and relevance of experience in supporting facilities management-related activities, maintenance and construction for very large office premises, particularly in Italy. Extent and relevance of experience in corporate environmental responsibility. Extent and relevance of experience in developing energy assessments for buildings. Extent and relevance of experience in facilities management or planning technical installations for very large buildings. Knowledge of procurement processes for outsourced facilities management services. Extent and relevance of experience in implementing projects for technical installations, such as complex medium-voltage electrical systems, security systems, solar hybrid systems and workplace safety. Extent and relevance of experience with traditional and modern HVAC and plumbing systems in large office buildings. Ability and experience in supervising technical teams. Knowledge of design programmes such as Revit and BIM. Knowledge of UN system rules, policies and regulations related to the procurement of outsourced facilities management services is considered an asset. Working knowledge (proficiency - level C) of Italian is considered a strong asset. GENERAL INFORMATION Extension of fixed term appointments is based on certification of performance and availability of funds. FAO reserves the right not to make an appointment. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. CONDITIONS OF SERVICE A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: https://commonsystem.org/cp/default.asp Other benefits, subject to eligibility, include: • Dependency allowances • Rental subsidy • Education grant for children • Home leave travel • 30 working days of annual leave per year • Pension fund entitlements under the UN Joint Staff Pension Fund • International health insurance; optional life insurance • Disability protection FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills. Candidates are requested to attach a letter of motivation to the online profile. Once your profile is completed, please apply, and submit your application. Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/. Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications. Incomplete applications will not be considered. Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application. Only applications received through the FAO recruitment portal will be considered. Your application will be screened based on the information provided in your online profile. We encourage applicants to submit the application well before the deadline date. If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp J-18808-Ljbffr

Location: provincia-di-roma, IT

Posted Date: 5/2/2025