Administrative Assistant

Our client, a real estate agency located in Boston, is seeking an Administrative Assistant. This is a temporary opportunity and can compensate up to $33/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Key Responsibilities: Organize Weekly Event Signs and Floor Plans: Ensure event signage and floor plans are prepared and ready in advance of scheduled events. Work Orders for Events: Submit and track work orders related to weekly events. Update and Send Catering Weekly Memo: Ensure the catering team is updated with the weekly memo, detailing event catering needs and requirements. Upload BEOs, Contracts, and COIs: Upload and manage Banquet Event Orders (BEOs), contracts, and Certificates of Insurance (COIs). Assist with Event Set-ups: Help coordinate and assist with event set-ups for tenants and conference rooms to ensure events are prepared as per specifications. Handle Lead Inquiry Emails: Respond to incoming event inquiries promptly and professionally. Send Weekly Staff Memo: Send out a weekly memo to building staff detailing upcoming events and any related logistical information. Organize Event Supplies: Assist in organizing and inventorying event supplies to ensure readiness for events. Prepare Catering Hot Bar Menu and Event Signage: Display the weekly catering hot bar menu and prepare event signage for easy access during events. Required Skills & Qualifications: Strong administrative and organizational skills. Hospitable attitude and a strong focus on customer service. Ability to learn quickly and adapt to new systems and processes. Excellent communication skills, both written and verbal. Proficient with Microsoft Office Suite (Word, Excel, Outlook). Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Preferred Qualifications: Previous experience in an administrative or event coordination role is a plus but not required. Experience with event management software (e.g., Tripleseat) is beneficial, but training will be provided. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Location: South Boston, MA, US

Posted Date: 5/5/2025