Contract Administrator

Contract Administrator - Edinburgh City Centre - Salary up to £31,000 DOE CBW is currently recruiting for an experienced and highly organised Contract Administrator to join a busy, site-based facilities team in the heart of Edinburgh. Working closely with the Contract Manager, the successful candidate will play a key role in ensuring the contract achieves 100% compliance across all maintenance, reactive, and quoted works. Key Responsibilities: Support the Contract Manager with performance reporting and compliance tracking. Deliver excellent service by understanding and responding to both internal and external customer needs. Maintain accurate and up-to-date records across internal and external systems. Operate the helpdesk: logging, distributing, and closing reactive maintenance tasks. Keep all maintenance asset documentation compliant with health & safety and contract standards. Assist in the production of monthly contract reports. Raise purchase orders for subcontractors handling annual maintenance and specialist reactive works. Generate and manage quotes through to completion within the in-house system. Ensure full compliance with company policies and procedures. Person Specification: Minimum of 2 years' experience in an administrative role, ideally within a facilities or maintenance environment. Strong customer service and communication skills, with a professional and proactive approach. Good commercial awareness and experience with financial reporting. Proficient in Microsoft Excel (intermediate to advanced level) and general computer literacy. IOSH Managing Safely qualification (desirable). Salary & Benefits: Salary up to £30,000 (depending on experience) 25 days annual leave plus bank holidays Company pension scheme Monday - Friday 8am to 5pm (In office)

Location: Edinburgh, GB

Posted Date: 5/8/2025