Front Desk Administrator

Project Description: Join our Team as a Front Desk Administrator in our Munich Garching office! You play an important role in ensuring the office space is well maintained while providing a high level of customer service. Responsibilities: Accommodate visitors, internal and external clients • Keep office tidy and presentable • Operate switchboard and direct potential clients to relevant departments • Answer questions and address complaints • Coordinate conference room bookings and appointments • Record, file and track all outgoing and incoming courier and sort mail • Manage all matters pertaining to reception/office appearance and utilities • Cooperate with Office Manager on local facility • Maintain database of suppliers and service providers • Issuing keys to employees and visitors • Order stationary, office products, cleaning and catering supplies • Maintain inventory of office equipment • Record all incoming invoices in our register, gaining appropriate approval where necessary, and forward to the respective department in a timely fashion • Updating FD Systems (ED, LuxTown) • Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary • Ad hoc duties as required and directed by your line manager Mandatory Skills Description: Organizational Skills, Problem Solving, Multitasking, Customer Service, Communication Skills; Nice-to-Have Skills Description: previous experience in a similar role, corporate working experience; Languages: English: C2 Proficient German: C2 Proficient

Location: Flugfeld, DE

Posted Date: 5/10/2025