Records Administrator

On behalf of our client, a highly respected firm in the Intellectual Property sector, we are seeking an experienced Records Administrator to join their dynamic records team. This is a fantastic opportunity to become part of a forward-thinking, supportive environment where attention to detail and precision are highly valued. In this pivotal role, you'll be responsible for maintaining accurate and up-to-date IP records throughout the full lifecyclefrom pre-filing to post-grant. You'll play a crucial part in ensuring deadlines are met, clients are informed, and records are managed with the highest level of accuracy. Benefits: Competitive salary Location: Birmingham Hours of work 9am to 17.15pm 36.5 hours per week 25 days annual leave bank holidays Hybrid availableKey Responsibilities: Input and cross-check new IP cases on the records system Manage filing receipts, client correspondence, and post-grant processes Monitor and update key deadlines and due dates Draft and issue standard and custom correspondence to clients, IP offices, and overseas agents Generate and verify reports, including invoicing and filing-related documents Track and process oppositions, assignments, renewals, and expirations Load and maintain client/applicant information including special instructions Conduct daily audits and generate ad hoc schedules as required Support training within the records team and provide cover for Records Manager when neededSkills/Experience Required: Strong knowledge of IP records systems and applicable legal frameworks Experience using EPO and EUIPO mailboxes and navigating IP registers globally Solid understanding of patent and trademark lifecycles and processes High-level proficiency with Microsoft Office and Worksite (or similar DMS) Excellent accuracy and attention to detail in data entry and reporting Methodical, structured approach with the ability to manage multiple deadlines CIPA/CITMA Administrator's course (desirable but not essential) A proactive, team-oriented mindsetPlease apply today

Location: Balsall Heath, GB

Posted Date: 5/10/2025