Facilities Admin Executive (1 year contract) - Up to $5000

Duration: 1 year contract (renewable) Location: Bras Basah (walkable distance from Dhoby Ghaut/ Bencoolen MRT) Job Duties: Facilities Management Assist in office expansion/renovation projects via kick-off meetings, organize resources, and allocate tasks to work teams. Ensure office expansion projects are completed within schedule, budget, and quality standards. Work with procurement to renew contracts and reduce costs. Assist with post-renovation monitoring and quality control. Plan and design layouts to meet user requirements, facilitate better workflow, and enhance office ambience. Handle operational tasks including troubleshooting, coordination, and supervision of routine maintenance of facilities equipment, involving third-party vendors for M&E works, fire protection, security systems, power shutdowns, after-hours support, and green initiatives. Assist with event coordination and campaign support. Monitor ticketing systems and organize office moves when required. Respond to employee feedback and service requests (e.g., stationery, lockers, air conditioning). Administration Manage reception duties. Assist in documentation and implementation of office policies and SOPs. Create and maintain office asset lists, disposal, and maintenance schedules. Maintain shared office drive for easy information retrieval. Analyze ticket traffic to improve efficiency. Review vendor management, track expenditures, and streamline costs (e.g., mobile usage, pantry, cleaning services). Recommend new procedures to ensure compliance and safety, including emergency exercises like fire drills and CPR. Audit office security processes, including access control and reporting. Support business continuity planning and act as backup for administrative functions. Process invoices (PR > GR). Prepare yearly departmental budget requests. We regret to inform that only shortlisted candidates will be notified. By submitting your personal data and CV, you consent to PERSOLKELLY Singapore Pte Ltd and affiliates collecting, using, and disclosing your data as per the Privacy Policy at https://www.persolkelly.com.sg/policies . You confirm that you have read and agreed to the Privacy Policy. Interested candidates, please click "APPLY" to submit your CV via the official PERSOLKELLY job platform - GO Mobile. PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • R1435126 (Aw Yu Chen) J-18808-Ljbffr

Location: Singapore, SG

Posted Date: 5/11/2025