Receptionist Office Administrator

RECEPTIONIST / ADMIN - JOB DESCRIPTION 2025 About Transvac Transvac is a world leader in providing innovative, custom-designed Ejector systems for the process industries. With 50 years of experience and thousands of Ejectors supplied, we have built a strong reputation backed by a comprehensive list of worldwide references across various industries, including energy, oil & gas, water, chemicals, food, and pharmaceuticals. As both a designer and manufacturer, Transvac maintains full control over the design, raw material procurement, manufacturing, scheduling, and testing processes. We are currently seeking a RECEPTIONIST / ADMIN person to join our busy Head Office in Alfreton, Derbyshire. Key responsibilities include: * Covering reception, answering the phone, and transferring calls * Meeting and greeting clients and visitors, arranging refreshments and lunches when necessary * Filing, scanning, photocopying * Handling both incoming and outgoing post * Be responsible for the maintenance of the archives. * Monitoring the office clock in system and prepare daily reports, logging holiday / absence requests * Maintain stationary levels and place weekly order, ordering / Maintaining the company printers and photocopiers. * Booking hire cars and travel arrangements * Manage and order the canteen supplies on a weekly basis. * Enter Sales Orders onto Sage * Assist in raising purchase orders in Sage * Add new customers and suppliers to Sage. * Typing up important documentation quickly and accurately * Monitor the accounts email address and print off relevant documents for processing. * Going to the bank and post office * Update cashflow spreadsheet with invoices received. * General administrative duties for all departments * Any other duties as required by the business. Education & Experience Requirements 1 years of Reception / Admin. Strong communication skills. Excellent organizational and time management abilities. Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software (e.g., Sage) is a plus. Strong attention to detail with the ability to multitask effectively. Ability to work independently and collaboratively within a team. Background in engineering is beneficial but not essential. Right to Work in the UK What We Offer At Transvac, we provide our employees with exciting work opportunities in a positive and professional environment. Our competitive remuneration packages and commitment to employee development include: Competitive salary within a professional and supportive environment. Comprehensive product training and full internal support. Flexible working arrangements. Hybrid working options. Generous holiday entitlement. Sick pay scheme. Performance-based bonus scheme. Long service recognition scheme. Pension scheme. Healthcare scheme. Annual inflationary salary review. This is an excellent opportunity to join a growing company that offers a secure and progressive career path. Transvac is an equal opportunities employer and is committed to promoting fairness, equality, and diversity

Location: Westhouses, GB

Posted Date: 5/11/2025