Office Coordinator

Job title: Office Coordinator Salary: £27,000-£35,000 per year depending on experience Hours: Full time, flexibility with start and finish times covering core working hours Location: Office based in Leicestershire, hybrid options available Fast-growing construction company delivering exceptional projects across the region. Our success is built on a commitment to quality, safety, and strong teamwork. We're now seeking a highly organised Office Coordinator who can also provide dedicated personal assistant support to our senior leadership team. This dual role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and has a strong focus on compliance and attention to detail. The Role This is a varied and vital role combining key administrative, compliance, and personal assistant responsibilities. You'll manage the day-to-day operations of the office, coordinate our health & safety and compliance documentation, and act as a trusted PA to senior management. Key Responsibilities: Office Coordination & Compliance * Ensure full compliance with all health & safety regulations across the business * Maintain accurate records of training, certifications, site inductions, and safety documentation * Coordinate and update risk assessments, method statements (RAMS), and toolbox talks * Schedule and support internal and external audits (H&S, environmental, quality) * Liaise with HSE consultants, enforcing authorities, and subcontractors on compliance matters * Maintain robust document control systems and update key company policies and procedures Personal Assistant Support * Provide PA support to directors and senior managers, including diary and email management * Schedule meetings, appointments, and site visits, ensuring efficient use of time * Prepare reports, presentations, and correspondence on behalf of senior management * Organise travel arrangements, events, and internal meetings * Handle confidential information with discretion and professionalism General Administration * Act as the main point of contact for the office, handling queries and correspondence * Order office supplies and coordinate with suppliers and service providers * Support onboarding of new staff with training schedules and compliance documentation What We’re Looking For: * Proven experience in a similar role, ideally within construction or a related industry * Knowledge of health & safety regulations, compliance procedures, and risk assessments * Excellent administrative and organisational skills with strong attention to detail * Confident in managing diaries and supporting senior stakeholders * Strong interpersonal and communication skills * Proficient in Microsoft Office and comfortable working with digital document systems * NEBOSH, IOSH or similar H&S qualifications (desirable but not essential) What We Offer: * A varied, hands-on role in a growing and supportive team * Opportunities for training and professional development * A competitive salary and benefits package * Flexible working options * The chance to be part of a company that values quality, safety, and teamwork

Location: Woodthorpe, GB

Posted Date: 5/14/2025