Executive Assistant to the Medical Director

Now Hiring: Executive Assistant to the Medical Director Location: Puerto Vallarta, Mexico | Position: Full-Time | Language: Bilingual (English & Spanish strongly preferred) Holistic Bio Spa ® is a world-renowned regenerative medicine center “ Practicing the Medicine of the Future… Today! ®” in beautiful Puerto Vallarta. We seek an experienced, emotionally intelligent, and highly adaptable Executive Secretary to support our CEO and play a pivotal role in our high-performance clinical, business, and wellness ecosystem. Who We’re Looking For: You are a seasoned professional with proven success in fast-paced, high-demand environments. You understand that executive support is not just about calendars and phone calls—it’s about anticipating needs , staying several steps ahead, and being a stabilizing force amidst rapid growth, creative innovation, and day-to-day complexity. This is not a typical secretary position . You will become an integral part of a mission-driven team focused on individualized medicine, regenerative therapies, and life-changing protocols that do not follow a script or automation. You must be agile, people-savvy, deeply organized, and fully committed to excellence. Your Day-to-Day Responsibilities: Serve as the right hand to the CEO/Founder/Medical Director—managing schedules, communications, and sensitive matters with utmost discretion in a time-responsive manner Coordinate team workflows across multiple departments, including the directives, assignments, delegations, and roles from the CEO Support the execution of special projects and new health initiatives Organize documentation, SOPs, and high-level correspondence in both English and Spanish Prioritize and filter information, flag urgent issues, and relieve executive decision-making burden Interface with VIP clients, healthcare professionals, and business stakeholders with professionalism and warmth Anticipate the evolving needs of a non-linear, dynamic medical business where no two days are alike Required Qualifications: Minimum 5–10 years of experience as an Executive Assistant or Executive Secretary at a senior level Fluent in English and Spanish (spoken and written) Excellent digital literacy, including Outlook, Microsoft Office, Google Drive, ChatGPT, time management tools (e.g., Todoist), and CRM platforms (e.g., HubSpot). Strong emotional intelligence and the ability to thrive under pressure Outstanding organizational skills, memory, and follow-through Ability to maintain confidentiality, composure, and grace at all times, including under pressure and time constraints. Note: This is a senior-level role . Only applicants with a track record of executive-level support in fast-paced environments will be considered. Bonus if you have: Experience in medical, wellness, integrative or regenerative health industries Knowledge of holistic medicine or a deep personal interest in health and healing Bilingual, bicultural Project management training or background ✉️ Ready to Apply? Send your CV with photo , a cover letter (in English), and references to: zoli@holisticbiospa.com Subject Line: Executive Secretary Application – [Your Name]

Location: Puerto Vallarta, MX

Posted Date: 6/11/2025