Receptionist / Sales Administration Clerk

Switchboard: Answering of Calls Transferring Calls Taking Messages Diverting Calls for when not at reception IT to support Reception Area: Lights Make sure all lights are switched on in the morning and off in the afternoon Ensure a clean & tidy reception area at all times Lounge area Make sure all brochures are stacked neatly Television make sure TV is working and the company video is playing Ensure all downstairs boardrooms are clean & tidy before and after meetings. Ensure all plants are in a good condition Report any concerns or problems. Sales Assistance/General: Assist with Customer complaints Assisting walk in customers Sales Reports Back orders, Sales figures, inventory, customer sales. Booking appointments Customer liaison Booking of Boardrooms Other possible functions: Quality Reporting to Germany Canteen Data capturing, ordering weekly groceries, stock take, pricelist Vehicle Service Bookings Managing schedule for use of company vehicle Managing Boardroom/Meeting Room Managing all catering for customer visits/socials/events Staff Attendance Managing all visitor forms (Indemnity Form & Contractual Work Done on premises) Walk in Customers / Clients: Assist customers/visitors Sales: Call relevant internal sales staff or ask one of the available externals Order Collections Quote or Pay & collect an order: Get the company name & order number and contact Internal Sales to assist the customer. Inform the customer accordingly. Meetings: Find out who they are and where they are from and inform that person they have a meeting with. Always offer visitors refreshments As Thembi to assist and if there is no one available, make it yourself Gate Camera IT to give access Out of Office Email Email all staff daily City of Johannesburg - NO WATER & ELECTRICITY Report Water/Electricity issues in area. Always get a reference & follow up. Inform the staff accordingly. Aquazania (water stations) Check water Travel Arrangements Search for various available options.- Local Flights: FlySafair/SA Airlink/Lift International Flights: Travel Agency or airlines depending on destination: Lufthansa, Swiss Air, Emirates, KLM Car Rental: Travel Agency Accommodation Assist MD with: General Administration Expense Claim: use template, complete and get superior to sign off. General Maintenance - All general maintenance around the office. Source suppliers line manager to assist Matric Relevant Sales Clerk/Admin and Reception experience Travel arrangements, junior PA experience Computer literate - MS Word, MS Outlook

Location: Ekurhuleni, ZA

Posted Date: 6/16/2025