Administrative Coordinator

EXPERIENCE AND QUALIFICATION: A Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Accounting or a related field. At least 2-4 years of experience in import administration, logistics or supply chain management Experience in processing accounts payable and accounts receivable invoices, with a strong understanding of basic accounting principles. Knowledge of the South African import and customs clearance process. POSITION RESPONSIBILITIES: 1. Import Documentation & Communication: Handle all processes surrounding supplier contracts from foreign suppliers, as well as local suppliers. Send the purchase contract information and relevant documents to the import customs agent for the import process. Manage and organize the import files, and ensure that all necessary documentation is accurate and up to date. Work closely with the import customs agent to follow up on the status of shipments and resolve any issues that arise during the shipment and clearance. 2. Invoice Processing: Processes accounts payable invoices related to imported goods, ensuring that all payments are accurate and in accordance with agreed terms. Ensures timely payment of invoices and maintains records of payments to ensure accurate financial monitoring. Processes accounts receivable invoices, as required, ensuring that all customer-related invoicing is accurate, timely, and in accordance with company policies. 3. Regulation & Reporting: Ensure that all imports comply with South African customs regulations and other legal requirements. Reporting on import activities. Assist with audits or internal reviews related to import, inventory control, invoicing and financial processes. 4. Ad Hoc Administrative Support: Provide general administrative support as required. Assist in the preparation of reports and presentations for senior management or external stakeholders Perform other administrative tasks as required to support the sales and logistics team. 5. Relationship Management: Maintain strong working relationships with suppliers, import customs agents, banks, logistics service providers and other stakeholders involved in the import process. Quickly resolve any issues or discrepancies related to imports, payments, invoicing, inventory control or documentation.

Location: Cape Winelands, Western Cape, ZA

Posted Date: 7/4/2025