Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to provide top-level administrative support to senior leadership in a fast-paced environment. This is a contract position based in Toronto, Ontario, ideal for a detail-oriented individual with excellent communication skills. You will play a critical role in ensuring the smooth operation of daily executive functions, including scheduling, correspondence, and project coordination.Responsibilities:- Manage executives' calendars, including scheduling meetings, conference calls, and appointments.- Coordinate travel arrangements, expense reporting, and reimbursements using tools such as Concur.- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.- Organize and facilitate virtual meetings and webinars using platforms like Cisco Webex Meetings.- Maintain and update CRM systems to ensure accurate tracking of client and project information.- Handle timekeeping and payroll-related tasks using systems like Kronos and About Time.- Act as a point of contact for internal and external stakeholders, ensuring timely communication and follow-ups.- Assist in planning and coordinating events, including preparing agendas and materials.- Monitor and prioritize emails, calls, and other correspondence for the executives.- Support the implementation of administrative processes and tools to enhance efficiency.- Proven experience as an Executive Assistant or in a similar administrative role.- Proficiency in tools such as ADP, Concur, Cisco Webex Meetings, and CRM systems.- Strong organizational skills with the ability to manage multiple priorities and deadlines.- Exceptional written and verbal communication skills.- Familiarity with timekeeping systems like Kronos or About Time is an asset.- High level of discretion and confidentiality in handling sensitive information.- Ability to work independently and collaboratively in a dynamic environment.- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use.

Location: Toronto, Ontario, CA

Posted Date: 7/4/2025