Legal Department Personal Assistant (F01) / Regsdepartement Persoonlike Assistent (F01)

(eng= Personal Assistant Location: Lynnwood, Pretoria Salary: R12,500 R15,000 Employment Type: Full-Time Imagine a career where you actively contribute to people's financial recovery while building your own professional future. A nationally established organization with offices across South Africa offers not only stability but also excellent growth opportunities for motivated individuals. With a proven track record of results and a strong support framework, this is the ideal environment for those who are ambitious and want to take their career in the financial services industry to the next level. We are looking for a highly organised Personal Assistant to support our senior management team. The ideal candidate will be a proactive go-getter who can manage a variety of tasks efficiently and with precision. If youre someone who takes pride in staying on top of things, enjoys supporting others, and has excellent communication skills, we would love to hear from you. Key Responsibilities: Email Management: Monitor and manage incoming emails daily. Flag urgent emails, draft basic replies, and forward correspondence to the relevant parties. Assist in keeping inboxes organised and follow up on pending responses. Call Handling: Answer incoming calls professionally and take accurate messages. Redirect calls as needed and follow up on missed calls or voicemail messages. Schedule call-backs and remind senior staff of important conversations. Diary Coordination: Assist in scheduling meetings and appointments. Send calendar invites and reminders where necessary. Keep track of daily agenda items and communicate changes promptly. Filing & Document Control: Organise and maintain both digital and hard copy files. Help prepare basic documents and assist with data entry or record-keeping. Errands & Admin Tasks: Run basic office or personal errands when required. Assist with planning the team's events and incentives. Assist with the teams budget. Assist in preparing meeting packs, printing, scanning, and other clerical tasks. Follow-Ups: Follow up with internal team members or external contacts for responses or updates as instructed. Keep track of task progress and send reminders when needed. Daily and Monthly Stats: Proficiency in Microsoft Office (Excel, Word, PowerPoint) for tracking and reporting. Key Characteristics Required: Proactive Intuition: Ability to anticipate needs and act without requiring detailed instructions. Discretion and Professional Integrity: Handles all matters with the utmost confidentiality, loyalty, and reliability. Confidence and Poise Under Pressure: Maintains composure and professionalism in high-stakes or fast-paced environments. Organisational Excellence: Mastery in calendar management, prioritisation, and multitasking across competing deadlines. Assertiveness and Sound Judgment: Willingness to make independent decisions and tactfully push back when necessary. Exceptional Communication Skills: Articulate, polished, and effective in both verbal and written correspondence. Polished Presentation and Professional Demeanour: Represents the office with style, grace, and diplomacy at all levels of interaction. Strategic Problem-Solving: Quickly identifies issues and implements practical, well-considered solutions. Trustworthiness and Discretion in Sensitive Matters: Trusted to manage confidential and high-level information responsibly. Personable with Emotional Intelligence: Builds rapport easily, maintains a sense of humour, and brings a human touch to the role. ) (afr= Persoonlike Assistent Ligging: Lynnwood, Pretoria Salaris: R12,500 R15,000 Verbeel jou n loopbaan waar jy aktief bydra tot mense se finansiële herstel én jou eie professionele toekoms bou. n Nasionaal gevestigde organisasie met kantore regoor Suid-Afrika bied nie net stabiliteit nie, maar ook uitstekende groeigeleenthede vir gemotiveerde individue. Met n bewese rekord van resultate en n sterk ondersteuningsraamwerk, is hierdie die ideale omgewing vir dié wat ambisie het en hul loopbaan in die finansiële diensbedryf na die volgende vlak wil neem. Is jy n proaktiewe en detailgerigte individu met uitsonderlike organisatoriese vaardighede? Bloei jy in n vinnige omgewing en hou jy van die uitdaging om verskeie take terselfdertyd te balanseer? As dit so is, het ons die perfekte geleentheid vir jou!Die maatskappy is 'n dinamiese organisasie wat fokus op finansiële dienste en oplossings om kliënte te help om finansiële doelwitte te bereik. Ons is op soek na n hoogs georganiseerde Persoonlike Assistent om ons senior bestuurspan te ondersteun. Die ideale kandidaat sal n proaktiewe go-getter wees wat verskeie take doeltreffend en presies kan bestuur. As jy iemand is wat trots is om alles op die regte pad te hou, daarvan hou om ander te ondersteun, en uitstekende kommunikasievaardighede het, wil ons graag van jou hoor. Verantwoordelikhede: E-posbestuur: Monitor en bestuur daaglikse inkomende e-posse. Merk dringende e-posse, stel basiese antwoorde op, en stuur korrespondensie na die relevante partye. Help om die inkassus georganiseer te hou en volg op oor pendende reaksies. Telefooniese oproepe: Beantwoord inkomende oproepe professioneel en neem akkuraat boodskappe. Lei oproepe oor soos benodig en volg op gemiste oproepe of voicemailboodskappe. Skeduleer terugbelafsprake en herinner senior personeel aan belangrike gesprekke. Dagboekkoördinering: Help met die beplanning van vergaderings en afsprake. Stuur kalenderuitnodigings en herinnerings waar nodig. Hou die daaglikse agenda-items dop en kommunikeer veranderinge betyds. Lêer- en Dokumentbeheer: Organiseer en hou digitale en harde kopieë van lêers op datum. Help om basiese dokumente op te stel en ondersteun met data-invoer of rekordhouding. Erkennings & Administratiewe Take: Loop basiese kantoor- of persoonlike boodskappe wanneer benodig. Help met die beplanning van die span se geleenthede en aansporings. Help met die span se begroting. Help om vergaderpakkette voor te berei, druk, skandeer en ander administratiewe take. Opvolgings: Volg op met interne spanlede of eksterne kontakte vir reaksies of opdaterings soos opgedrag. Hou die vordering van take dop en stuur herinnerings wanneer nodig. Daaglikse en Maandelikse Statistieke: Vaardigheid in Microsoft Office (Excel, Word, PowerPoint) vir die monitering en verslagdoening. Benodigde Sleutelkenmerke: Proaktiewe Intuïsie: Vermoë om behoeftes te voorspel en op te tree sonder gedetailleerde instruksies. Diskresie en Professionele Integriteit: Behandel alle sake met die hoogste vertroulikheid, lojaliteit, en betroubaarheid. Selfvertroue en Rustigheid Onder Druk: Behoue haar kalmte en professioneel in hoëdruk of vinnige omgewings. Organisatoriese Uitnemendheid: Meesterlike kalenderbestuur, prioritisering, en multitasking oor meedingende sperdatums. Selfversekerdheid en Gesonde Oordeel: Bereidheid om onafhanklike besluite te neem en taktvol terug te druk wanneer nodig. Uitsonderlike Kommunikasievaardighede: Artikulêr, geslyp, en effektief in beide geselskap en geskrewe korrespondensie. Geslypte Aanbieding en Professionele Houding: Verteenwoordig die kantoor met styl, grasie en diplomatie op alle vlakke van interaksie. Strategiese Probleemoplossing: Identifiseer vinnig probleme en implementeer praktiese, goed deurdagte oplossings. Betroubaarheid en Diskresie in Sensitiewe Sake: Word vertrou om sensitiewe en hoëvlak inligting verantwoordelik te bestuur. Menslik met Emosionele Intelligensie: Bou maklik verhouding op, behou n sin vir humor en bring n menslike aanraking na die rol. )

Location: Pretoria, Gauteng, ZA

Posted Date: 7/5/2025