FAMILY OFFICE - SENIOR EXECUTIVE ASSISTANT

Tailor&Fox – your HR Business Partner - for an International Investment Company, is searching for the following professional profile : FAMILY OFFICE - SENIOR EXECUTIVE ASSISTANT Tasks and responsibilities : Diary management and coordination of meetings and calls over several time zones, ever-changing diaries. Travel arrangements worldwide , visa requirements and schedules, book transport, accommodation and restaurants. Mail management – read incoming emails and pass on messages and information in a timely manner, compose emails and draft correspondence. Global Client relationship – act as point of contact for Chairman, liaising with high-profile members of the business world. Handling of confidential information , prepare documents for meetings and detailed travel packs. Assistance to Executives with personal banking operations, bank statements, credit card reconciliation, making payments, handling insurance claims, maintaining tax records, and coordinating with advisers and accountants. For the office Records, forms and facilities management including IT. Maintaining condition of the office and arrange for necessary repairs. Organising office and maintain supplies of stationery and equipment. Sourcing suppliers and negotiating contracts. Post – sort, distribute incoming post and organise outgoing post and couriers. Preparation of expense claims, bank transfers, and credit card reconciliations. Process purchase invoices – collate data into invoice spreadsheet and make payments. Preparation of Client invoices according to contracts and agreements. Maintain health and safety policies, fire safety procedures and ensure they are observed. Requirements : Languages : fluent knowledge of Italian, French and English. Substantial experience in the role o f Executive Assistant & Office Manager. Ability to handle a wide range of administrative and executive support duties. Proficiency in MS Office and Outlook. Professionalism and confidentiality. Place of work : Milan centre . J-18808-Ljbffr

Location: Milano, Lombardia, IT

Posted Date: 7/6/2025