Office Manager - Pharmaceutical Industry

Office Manager Opportunity with a Growing Pharmaceutical Company We’re looking for a proactive and highly organized Office Administration & Project Support professional to join our fast-growing European headquarters. This is a unique opportunity to play a central role in the day-to-day coordination and strategic operations of a leading international pharmaceutical company. As the visible face of our office, you’ll work closely with senior stakeholders—including the Head of Europe, Head of Commercial, and Head of Finance—while supporting cross-functional projects, meetings, and administrative processes across key departments. What You’ll Do: Office & Administrative Support: Manage office facility needs, IT assets, supplies, and vendor coordination Keep office manuals, SOPs, and internal protocols up to date Coordinate complex travel and expense processes for senior leaders Provide calendar and scheduling support to the Head of Europe Assist in HR-related documentation and ESG data collection Meeting & Event Coordination: Organize internal and external meetings (cycle meetings, congresses, taskforces) Handle logistics: venue, catering, agendas, presentations, and minute-taking Ensure follow-up actions are tracked and completed across teams Project & Training Support: Help drive the implementation of annual plans for Commercial and Medical teams Act as a project support lead, keeping stakeholders accountable and timelines on track Coordinate quarterly planning meetings with commercial managers and external partners What We’re Looking For: Experience in office coordination, administrative support, or project coordination Strong organizational and communication skills Ability to work with senior leaders and manage sensitive information Comfortable juggling multiple priorities in a fast-paced environment Fluent in English; French is a plus Why Join Us? Be part of a global company with an expanding footprint in Europe Work in a collaborative, cross-functional office home to multiple business areas Gain visibility with senior leadership and make an impact daily Grow your skills in project management, operations, and stakeholder coordination Ready to be the go-to person that keeps things running smoothly? Apply now and help shape the future of our European operations.

Location: Rotterdam and The Hague, NL

Posted Date: 7/6/2025