Asistente de dirección

All Executive Assistants are responsible for communication, schedule and office management, as well as support tasks for direct and indirect business partners. Responsibilities Related to Communication Establish flexibility and maintain positive and constructive communication, as well as uphold a professional tone in the workplace with external collaborators and employees at all levels. Ensure the highest level of confidentiality for all information received for all business partners. Possess excellent written and verbal communication skills to interact effectively with diverse personal styles of collaborators. Act as the key point of contact in the area to minimize disruptions for direct and indirect business partners. Manage email responses as requested by the business partner (read, evaluate, respond, forward, and/or delete as appropriate). Collect, monitor, analyze, and communicate metrics as needed. Assist in the preparation, planning, and execution of internal and external audit processes. Time/Activity Management Responsibilities Maintain updated daily calendars for organizational leaders. Schedule internal and external meetings with organizational collaborators. Coordinate travel arrangements for business partners when appropriate. Effectively organize all travel logistics, including air, hotel, ground transportation, meeting sites, participants, and itineraries for business partners. Schedule and coordinate periodic meetings and reviews. Identify stakeholders, manage relationship building, and coordinate event organization. Provide backup support for other administrative colleagues when necessary Office Administration Responsibilities Organize committees or leadership teams, including members from various departments. Facilitate employee transfers and onboarding processes. Manage and oversee internal and external visitor processes. Perform general administrative tasks such as mailings, scanning, and photocopying documents. Ensure order management, storage, and budget tracking to meet necessary requirements. Develop and maintain records, as well as manage and safeguard them. Prepare invoices with or without purchase orders. Basic Requirements English proficiency. High school diploma or equivalent. Relevant experience as an administrative assistant or equivalent. Additional Skills/Preferences Experience with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and expense reporting tools. Ability to work independently with little or no guidance (proactive and self-taught). Achieve consistent results while demonstrating maturity and personal discretion. Strong verbal communication skills, including handling demanding external clients. High level of trust, ethics, and ability to manage sensitive information. Strong time and activity management and organizational skills. Excellent problem-solving ability Experience working with and support expatriates Works proactively and takes initiative Identifies opportunities and improving processes to make the business better

Location: Mexico City Metropolitan Area, MX

Posted Date: 7/26/2025