Bookkeeper/Office Assistant

Job Description Job Description Bookkeeper/Office Assistant (Full-time) - Excellent Growth Potential (Campbell) We are an upcoming Construction / Consulting Firm located in the heart of Silicon Valley. We have 30 years experience in the construction industry and are partnering with major players in our industry. We are looking for a full- or part-time Bookkeeper/Office Assistant to support our fast-paced front office. Great entry position to gain real world experience and grow into Office Manager position. Some responsibilities include: - Answer all calls and handle sales calls -Input tags into accounting system - Handle timekeeping program/information -Set-up and update Job information Folders - Prepare weekly invoices - Accounts Payable processing and bank deposits -Prepare New Hire Package and Create Personnel Files -Maintain and Review Personnel Files -Handle Time Card Entries and Payroll Reports - Provide weekly and monthly reporting to management - Perform monthly account reconciliations -Assist Management staff in daily operations - Assist General Manager and Superintendent with purchasing requests in person or by phone - Assist General Manager and Superintendent with emailing plans to subcontractors -May need to assist with running miscellaneous parts to jobsite whenever necessary -Assist with gathering information and prepare proposals and estimates -Keep all office and construction handbooks updated -Assist in preparation of Safety Meetings and Minutes during special meetings -Update information to provide to Insurance Company -Collect and verify codes on all bills and input into accounting system -Collect all timecards and prepare paperwork for all new hires and subcontractors -Ordering Blue Prints -Order office supplies and maintain office equipment -Maintain and update Equipment Inventory -On-line research for selection of hardware from plans - General filing, faxing & emailing - Keep office clean at all times - Occasionally interview intern students for local colleges Qualifications: - QuickBooks Online accounting or Sage / Master Builder software experience, a PLUS - Minimum AA Degree, BA Degree a plus - Minimum of 3.7 GPA - Interested in office work in a fast-paced growing company - Minimum one year of sales or customer service experience - Some office experience a plus - Familiar with Microsoft Windows, Word, Outlook and MUST be proficient using MS Excel - Must demonstrate SUPERIOR MULTITASK capabilities - Mature, responsible, self-starter and quick learner - EXCELLENT communication skills both verbal and written - Must have a RELIABLE car and GOOD driving record - Ideally live in or NEAR San Jose Hours: F/T-Monday through Friday from 8:00-5:00. Candidates MUST include a resume, cover letter and availability for consideration Company Description We are an upcoming Construction / Consulting Firm located in the heart of Silicon Valley. We have 35 years experience in the construction industry and are partnering with major players in our industry. Company Description We are an upcoming Construction / Consulting Firm located in the heart of Silicon Valley. We have 35 years experience in the construction industry and are partnering with major players in our industry.

Location: Campbell, California, US

Posted Date: 7/27/2025