Executive Assistant / Office Manager

Are you an experienced administrative professional looking for a meaningful and high-impact role in a dynamic, European-level organisation? A Brussels-based institution is seeking an Executive Assistant / Office Manager to support their Operations team during a 12-month interim assignment. You will play a key role in ensuring operational continuity, administrative efficiency, and smooth coordination across internal and external stakeholders. Your Responsibilities : As Executive Assistant / Office Manager, you'll provide hands-on, proactive support to the Unit Manager and team members. Your day-to-day will be varied, and your contribution will be essential to the team's success. Organise meetings, manage agendas, and ensure effective follow-up Prepare and format documents, reports, and presentations Maintain internal filing systems and update operational procedures Coordinate logistics for internal and external meetings and committee sessions Support internal communication and website content updates Manage the Unit Manager's inbox and calendar Assist with invoice tracking and administrative follow-up Help coordinate internal events and contribute to company-wide initiatives Provide backup support to other assistants as needed Your Profile : We're looking for a capable, reliable and service-minded professional who thrives in a structured, mission-driven environment. Minimum 3 years' experience in administrative or executive assistant roles Strong organisational and coordination skills Experience with external stakeholder management is an asset Excellent command of English (spoken and written) Proficiency in Microsoft Office tools (Word, Excel, Outlook, PowerPoint) Comfortable working on multiple projects simultaneously Proactive, flexible, and solutions-oriented mindset Team player with strong interpersonal and communication skills What's in It for You? A unique opportunity to support the operations of a European-level organisation Full-time interim contract (12 months) with tangible impact A collaborative, international environment driven by purpose Central Brussels location with flexibility in working hours Exposure to high-level governance and operational frameworks A complete salary package with Benefits Ready to take on a central role in a small, professional team with a broad European mission? Apply now and help bring structure, clarity, and coordination to a key organisational function. Logistics, Coordination, Internal Events, Presentations, Updates, MS Outlook, PowerPoint, Organization Skills, Proactivity, Solution Oriented, Practicality, Multiple Project, Website content, Service oriented, Communication, Archive, MS Excel, Billing, Administration, Asset, Unit management, MS Office Suite, Coordination, Organization Skills

Location: Brussels, 1000, BE

Posted Date: 8/2/2025