Lease Administrator

Position: Lease AdministratorLocation: Vaughan, ON (Hybrid)Salary: Competitive, based on experienceJob Type: PermanentPosition Summary:Our client, a well-established commercial real estate company is seeking a detail-oriented and proactive Lease Administrator to support its leasing, development, and legal teams. This role is responsible for drafting, reviewing, and managing a variety of commercial lease-related documents while ensuring accuracy, consistency, and compliance with internal standards. The successful candidate will serve as a key liaison across departments and external stakeholders to facilitate efficient lease administration and support business operations.Key Responsibilities:- Draft lease agreements based on internal requests, offers to lease, or letters of intent.- Collaborate with leasing and legal teams to negotiate lease terms and amendments with tenants or their legal counsel.- Prepare ancillary lease documentation including amendments, enforcement letters, and notices of default or termination.- Maintain and update standard lease templates and clause libraries.- Track critical lease dates and coordinate timely preparation of non-disturbance agreements and estoppel certificates.- Draft and negotiate non-disturbance agreements between tenants and mortgagees.- Coordinate the collection of information and execution of estoppel certificates for financing or sale transactions.- Review tenant-submitted notices of lease for accuracy prior to execution.- Liaise with internal teams such as Leasing, Development, Finance, Accounting, and Construction.- Ensure lease data is accurately maintained in internal systems.- Respond to inquiries from internal teams and external parties regarding lease terms and documentation.- Support corporate projects by reviewing leases and compiling relevant information.- Attend departmental meetings and provide regular updates on workload and priorities.- Support legal counsel and other internal stakeholders with ad hoc document requests.Qualifications & Experience:- Diploma or certificate in Paralegal Studies, Legal Administration, or a related discipline preferred.- 3-5 years of experience in commercial lease administration, document preparation, or legal real estate support.- Proven ability to draft and edit leases, amendments, and related documentation.- Strong working knowledge of lease language and real estate transaction processes.- Excellent verbal and written communication and negotiation skills.- Proficiency in Microsoft Word and Excel; experience with lease management systems is an asset.- Strong organizational and time-management skills; able to manage multiple priorities efficiently.Key Attributes:- Professional, client-focused, and solution-oriented approach.- Strong sense of accountability, integrity, and discretion.- Self-motivated with an entrepreneurial spirit and a keen eye for detail.- Collaborative and adaptable team player who thrives in a fast-paced environment.To apply, please send your resume to Christina Cerra at christina.cerra@quantum.ca. REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Location: Vaughan, Ontario, CA

Posted Date: 8/2/2025