Administrative Assistant

Are you ready to bring exceptional organizational and administrative expertise to a dynamic, fast-paced team within the construction industry? We are looking for a proactive and detail-oriented Administrative Assistant with at least 5 years of experience to join our team in an in-office setting. Construction industry experience is a strong asset.Our client is proud to maintain a highly professional and welcoming work environment where every team member's contributions are recognized and valued. The organization is known for its strong sense of collaboration among friendly, motivated professionals who strive for excellence in every aspect of their work. Beyond their business operations, our client is deeply committed to giving back to the community through charitable donations, employee initiatives, and other impactful contributions.What You'll Be Doing:In this role, you will play a key role in supporting construction projects and ensuring smooth day-to-day operations. Your responsibilities will include:Orchestrating meetings: Schedule client meetings, book boardrooms, and coordinate refreshments and catering to leave an outstanding impression.Optimizing scheduling efforts: Manage appointments and meetings while preparing all necessary materials to keep our team ahead of the curve.Driving project support success: Provide critical administrative support to Construction and Property teams, helping generate and manage Tenders, Bid Analysis, and Subcontract Agreements.Empowering financial accuracy: Collaborate with the accounting to process contracts and invoices with precision.Streamlining documentation: Ensure seamless management of contract execution and facilitate timely subcontractor submissions.Building contractor relationships: Communicate effectively with new and existing contractors, ensuring strong professional relationships and successful collaboration.Organizing compliance materials: Collect and manage Contractor Safety Paperwork, such as Certificates of Insurance, Form 1000, WSIB, and Health & Safety Policies.5 or more years experience as an Administrative AssistantPost Secondary education in Business Administration or other related field is an assetGeneral understanding of construction terminology is a assetStrong computer skills including an intermediate level of skill with Excel is a must haveWhat we offer:Salary based on experience $65,000 - $70,000Excellent Health and Dental Benefits3 weeks vacationExcellent work life balanceCareer growth and professional developmentRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use.

Location: Mississauga, Ontario, CA

Posted Date: 8/2/2025