Administration Assistant

Job Description Job Description Position Summary: EastSky Properties is seeking a highly organized, and motivated Administrative Assistant to support and help manage the execution of portfolio-wide capital projects, renovations, and daily operational activities. This position reports to the Director of Capital Projects and is based out of our Baltimore office. Key Responsibilities: •\tSupport the Director of Capital Projects with implementing and overseeing site-level operational and capital improvement projects as well as back-end corporate reporting. •\tAssist with the scheduling and follow up of subcontractors, managing and tracking project material inventory, managing and coordinating project material orders. •\tAssist with managing invoice organization and submittal flow. •\tAssist with reaching out to and following up with vendors to obtain and analyze project proposals. •\tAssist with the oversight/management of unit renovation pipeline, including: o\tAdding units to the pipeline. o\tScheduling and following up with contractors throughout the renovation process. o\tEnsure deadlines are met and assist in resolving unit specific challenges. o\tOversee material orders and manage material stock. o\tAssist with unit completion sign-off and coordinate unit turnovers to management. o\tMaintain accurate renovation cost tracking, material management, and reporting. Qualifications: •\tHigh School Diploma / GED required. •\t2 years’ experience as an administrative assistant in construction project management and/or capital project operations, preferably in multifamily renovation and rehabilitation. •\tKnowledge of basic construction documents and processes. . Skills and Competencies: •\tExcellent communication skills (written and verbal) •\tHighly organized, detail-oriented, and able to manage multiple projects simultaneously. •\tProficient and fluent in Microsoft Office (Excel, Word, Outlook, Project, Teams), SharePoint, OneDrive; experience with Yardi a plus. •\tStrong problem-solving ability, independent work ethic, and proactive follow-through. Benefits: EastSky Properties offers competitive compensation and a comprehensive benefits package including medical insurance, a retirement plan, and more. Company Description EastSky Properties is a real estate investment firm focused on opportunistic multifamily investments across the United States. Through our vertically integrated platform of investment, asset management, property management, and construction management, we currently manage a portfolio of over 5,000 multifamily units. Company Description EastSky Properties is a real estate investment firm focused on opportunistic multifamily investments across the United States. Through our vertically integrated platform of investment, asset management, property management, and construction management, we currently manage a portfolio of over 5,000 multifamily units.

Location: Pikesville, Maryland, US

Posted Date: 8/2/2025