Executive Assistant to CEO

Job overview The Executive Assistant will be responsible for providing excellent, detailed and proactive administrative support to the Chief Executive. This includes diary management, event management, travel logistics and email management. The post holder will also need to prepare presentations and carry out research as required. It also includes liaison with Trustees, providing effective governance support to the Chair of Trustees, and for Council and Committee Meetings. The post requires a high degree of personal judgement about how to support the Chief Executive’s schedule and liaison with the Chair and Board of Trustees. It requires tact, diplomacy, and a strong sense of confidentiality. This role plays an important and proactive role in ensuring the CE can use their time effectively to meet the demands of their role. We are seeking a highly organised individual who is experienced in this type of work and experience of charity governance is desirable. The post holder will be responsible for a variety of tasks, which require excellent interpersonal, communication and administrative skills, underpinned by a high level of proficiency with a range of programmes and systems, excellent IT skills and a strong attention to detail. Job responsibilities Chief Executive’s Office Management To manage the CE’s office and assist with governance and administrative duties. To act as the first point of contact for internal and external queries and monitoring and drafting correspondence coming to the Chief Executive’s office by phone, email and post. Anticipate issues, assess priorities, and arrange appropriate responses. Manage the Chief Executive’s diary and time, attendance at meeting and events, reservations, online access where appropriate and meeting preparation. Organise travel and accommodation for Chief Executive and Members of the Trustee board as required. All Governance Meeting arrangements including preparation and distribution of meeting papers, recording meeting and production of accurate minutes. Manage an efficient filing system (electronic and paper-based) Co-ordinate Senior Leadership Team meetings schedule and support these meetings, taking minutes, recording decisions and the circulation of relevant internal communications arising from SLT meetings. Liaise with a wide range of contacts on behalf of the Chief Executive. Organise all CE visitor arrangements ensuring HCP requirements are met. To ensure all correspondence with key individuals is linked to RSN database. To assist Chair and Trustee board on projects as required. To undertake other projects for the CE as required taking full project management responsibility. Other Be first point of contact for donations to RSN, ensuring donations are directed and lodged appropriately in consultation with the RSN Curator. To undertake administrative matters required for smooth running of the organisation, including ordering of office supplies and collection of post. Organisation of a variety of staff events throughout the year including the annual Christmas Celebration. To undertake any other activities as required by the Chief Executive.

Location: England, ,, GB

Posted Date: 8/5/2025