Operations Administrative Assistant (Contract)

Primary Job Posting Location: Burlington, Ontario Canada Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowu2014people with a unique combination of skill passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. Job Description: Job Summary This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. He/She may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. He/She may deal with confidential material on a regular basis. Job Type: Full-Time | Fixed-term of one year Location: In-person - 1022 CHAMPLAIN AVENUE, BURLINGTON, ON L7L 0C2, Canada Schedule: Monday to Friday, 9:00AM - 17:30PM EST (flexibility required as schedule can be changed as per business need & requirement) Responsibilities Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy. Researches and corrects errors resulting from incorrect pre-advise information. Compiles and saves shipping documents (paper or electronic) to comply with government regulations. Prepares complex reports/presentations. Performs analysis using various software packages and databases (e.g. MS Access). Provides advanced office support knowledge and skills. Prepares and/or coordinates information for internal and external contacts. Assist other department as needed. Preparing export orders documentation. Handling returns and filling DIR forms (Drug Inspection Release). Additional responsibilities aligned with current job requirements. Requirements & Qualifications High School Diploma, GED, or international equivalent. Previous healthcare experience including DIR (Drug Inspection Release), OSD (Overage, Shortage & Damage), Returns & Export ordering u2013 Required. Intermediate SAP experience u2013 Required. Citrix Knowledge u2013 Required. GDP (Good Distribution Practice) & GMP (Good Manufacturing Practice) knowledge u2013 Preferred. 2 years'' office warehouse support experience u2013 Preferred. Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills. Proficiency in Microsoft Office (Word, Excel, Access, and Outlook). Accurate and rapid data entry. UPS is a diverse and equal opportunity employer. Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

Location: Burlington, Ontario, CA

Posted Date: 8/11/2025