CBS Bilingual Secretary | 6 Month Contract

About the Role: CBS Bilingual Secretary (6-Month Contract) Are you a highly organized and proactive professional who loves making things happen? At Colgate Business Services, we're looking for an CBS Bilingual Secreatry to be the operational heart of our office for a 6-month period . This is a great opportunity to join our team and make an immediate impact. In this role, you'll be the go-to person who keeps everything running smoothly for our leadership team and our entire office, from managing daily tasks to organizing great events. This is a dynamic position where you'll use your skills to handle a wide range of responsibilities, ensuring our leaders can focus on their priorities and our employees feel connected and supported. You'll be the one who makes a real difference every day. What You'll Do: Support Our Leadership: Provide crucial administrative support to our Directors and offer guidance to managers and team members as needed. You'll be a key resource, helping everyone navigate company policies and procedures. Handle Travel Logistics: Coordinate all travel and transportation arrangements for our CBS MX Leadership team and visitors, including booking flights, hotels, and car services. Manage Financial Processes: Be the first point of contact for financial systems like ARIBA, expense reports, and travel requests. You'll also create and monitor purchase orders and reconcile any discrepancies. Coordinate Events: Plan, coordinate, and execute a variety of site-wide events and celebrations, such as holiday gatherings, team meetings, forums, and town halls. You'll also handle internal communications to keep everyone informed. Help New Employees: Play a key role in the new employee orientation process, assisting with IT requests and preparing welcome kits to ensure they have a great start. Assist Our Expats and Visitors: Serve as the point person for international visitors and expats, helping with everything from housing and banking to vehicle assignments and personal documentation. Keep the Office Running: Manage daily office needs, including coordinating vehicle maintenance for the leadership team and ensuring office and coffee station supplies are well-stocked. What You'll Bring: A Bachelor's Degree with 3 years of experience supporting senior management. Excellent communication skills in both written and spoken English. Strong organizational skills and an exceptional eye for detail and accuracy. A proven ability to plan and organize group activities and events. The ability to handle confidential and sensitive information with professionalism. A proactive and flexible mindset to manage multiple priorities and work well under pressure. Preferred experience with systems like SAP, CONCUR, or ARIBA.

Location: Mexico City, Mexico, MX

Posted Date: 8/13/2025