Project Coordinator- Hamilton

Job Summary This position requires a highly organized and detail-oriented individual who can thrive in a fast-paced, high-pressure environment. The Project Coordinator will be responsible for coordinating various administrative tasks, ensuring smooth communication between all stakeholders, and assisting in the overall management of the project. Responsibilities Assisting with major construction projects, including liaising with architects, consulting engineers, and subcontractors. Being an ambassador of the company both internally and externally. Adhering to SKYGRiD’s Site Policy & Procedures Manual and document management processes. Assisting with the maintenance of project files and preparation of reports. Utilizing SKYGRiD’s or the client’s project management system (e.g., Viewpoint) to complete all project administration. Updating project schedules as directed by the project manager and superintendent. Logging, reviewing, and processing all shop drawings. Logging, processing, and issuing all site instructions, change notices, and RFIs. Issuing contracts and purchase orders as directed by the project manager. Tracking the labor force in collaboration with site superintendents. Assisting in creating a schedule and labor plan for the project. Learning to prepare budgets, forecasts, and manage scope and contract changes to reduce risk. Assisting the project manager in providing monthly status reports regarding cost forecasts, schedules, and cash flows. Working with the accounting department to ensure project accounting is accurate and timely. Assisting the project manager in the monthly progress application process. Handling all facets of project close-out, including archiving documents, maintaining and managing warranty manuals, addressing deficiencies, coordinating warranty work, and obtaining “as-built” drawings from sub-trades. Participating in basic site requirements. Researching and resolving drawing interpretation problems, conflicts, interferences, and errors. Presenting design discrepancies to design consultants for resolution and preparing necessary documentation. Coordinating and assigning work to subcontractors and attending job site meetings. Logging meeting minutes as required by the project manager. Assisting in securing new work by participating in proposals and presentations. Liaising with building authorities and regulatory agencies. Participating in tender closings. Performing additional assignments as directed by the supervisor. Managing and tracking design documentation, submittals, and alerting team members of risks related to potential delays. Preparing, issuing, and monitoring RFIs. Facilitating effective communication between the design team and construction team. Providing assurance that construction activities are performed in accordance with written and approved policy, standards, programs, and applicable procedures. Providing and ensuring the effectiveness of the liaison function between field trades and design engineers for problem resolution and information flow. Coordinating all site procurement activities, including validation of material specifications, preparation of purchase requisitions, material tracking, and ensuring traceability of materials when installed in the field. Maintaining high standards related to final product quality. Identifying and analyzing punch items and following up on their completion. Performing regular field tours to check work progress and meet with project site personnel. Onboarding new trade employees, ensuring proper orientation and training has been received prior to work assignment. Spending 80% of time in the site office and 20% of time in the field. Job Requirements A construction-related degree or equivalent combinations of technical training and/or related experience. Minimum of 4 years of construction experience. Understanding of corporate and industry practices, processes, standards, and their impact on construction projects. Ability to predict problems before they develop. Knowledge of various construction disciplines, safety regulations, scheduling, cost control, quality control, engineering drawings, and other documents. Good communication and interpersonal skills. Enthusiasm for challenges and new initiatives. Proficiency in Office and Project Management software (e.g., MS Office/Project). A valid driver’s license and vehicle would be beneficial.

Location: Hamilton, Ontario, CA

Posted Date: 8/29/2025