Executive Assistant

Position: Executive Assistant Location: Downtown Toronto or North YorkAbout Our Client:Our client, a well-established and respected organization, is seeking experienced and professional Executive Assistants to support senior leadership in a fast-paced, dynamic environment. This is a great opportunity to join a forward-thinking company known for its collaborative culture, high standards, and commitment to excellence. Ideal candidates will bring strong organizational skills, executive or C-level support experience, and the ability to thrive in a high-performance setting.If you're an organized, proactive, and resourceful individual with a passion for supporting senior executives, this opportunity is perfect for you!Key Responsibilities:- Provide strategic administrative support to senior executives, managing complex calendars, coordinating high-level meetings, booking global travel, and overseeing sensitive communications with discretion and professionalism.- Proactively manage and prioritize dynamic executive schedules to ensure alignment with business priorities, anticipating conflicts and enabling seamless daily operations.- Serve as a trusted liaison between executives and internal/external stakeholders, handling confidential communications and facilitating timely, effective information flow across departments.- Prepare, review, and refine executive-level reports, presentations, and business documents with a high degree of accuracy and attention to detail- Lead the planning and execution of board meetings, executive offsites, and internal events, managing logistics, materials, and vendor coordination to ensure a high-impact experience.- Oversee office-related administrative functions, including expense reporting, procurement, and process improvements, ensuring operational efficiency and adherence to internal policies.Qualifications:- Experience: Minimum of 4 years of experience in an Executive Assistant role supporting Executive levels. - Education: Post-secondary education in business administration or a related field is an asset.- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Salesforce, Concur.- Soft Skills: Excellent communication and interpersonal skills, with the ability to handle sensitive information confidentially.- Attributes: Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.- Location: Must be able to work on-site in downtown Toronto, conveniently located within walking distance of Union Station.Please send your resume in Word format to Meghan Melanson at meghan.melanson@quantum.ca.REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Location: Toronto, Ontario, CA

Posted Date: 9/3/2025