Plant & Transport Administrator

Job Purpose: To support the Transport Compliance Officer with administrative tasks required for all asset compliance, monitoring and invoicing. Job Responsibilities: * Prepare detailed and accurate reports using Microsoft Excel, including pivot tables, lookups, and formulas. * Maintain and update plant and transport logs, tracking usage, servicing schedules, costs, and availability. * Generate regular reports for plant/transport utilisation and performance. * Coordinate insurance documentation across all business areas, ensuring policies are up-to-date, renewals are tracked, and claims are recorded and processed promptly. * Monitor and report on insurance compliance for vehicles, equipment, and site-related cover. * Support project and site teams with cost tracking, timesheet collation, and document control. * Manage filing systems for contracts, certificates, risk assessments, and supplier documents (digital and physical). * Assist with procurement tracking and liaising with suppliers for deliveries, hire equipment, and material orders. * Coordinate internal meetings, maintain calendars, and distribute reports to senior management. * General administrative duties Personal Attributes: This role is ideal for someone with Excel and reporting skills, excellent organisational abilities, and a proactive attitude. You will play a key role in tracking and managing plant and transport usage, ensuring insurance information is current and compliant, and supporting the smooth administrative running of the department. Experience Required: * Proven experience in an administrative or reporting role, ideally within construction, transport, plant hire, or a similar field. * Confident Excel skills are essential (data analysis, pivot tables, conditional formatting, charts). * Strong organisational and time management skills. * High attention to detail and ability to manage multiple priorities. * Good understanding of plant/transport systems and reporting (preferred). * Familiarity with insurance administration or coordination. * Excellent communication skills and ability to liaise confidently across teams and departments. * Proactive, adaptable, and able to work well under pressure. Essential Qualifications: English & Maths A* - C Desirable Qualifications: Advanced Excel Certification

Location: EN3, Enfield Lock,London, GB

Posted Date: 9/14/2025