Assistente Executivo - USA (NYC)

Summary Must be able to work USA EST hours (8AM-5PM EST) - NYC HOURS APPLY HERE: https://www.upwork.com/freelance-jobs/apply/Executive-Assistant-Chief-Staff_~021965851509072762633/ We are seeking a highly organized, resourceful, and tech-savvy Executive Assistant to provide direct support to the Chief of Staff of a fast-growing, high-impact organization. This role goes far beyond calendar management—it requires a strategic partner who can anticipate needs, streamline workflows, manage sensitive information with discretion, and keep complex projects on track. The ideal candidate thrives in a fast-paced environment, adapts quickly to shifting priorities, and excels at coordinating across multiple stakeholders and workstreams. Key Responsibilities: Executive Support & Prioritization: · Manage an extremely active and dynamic calendar – coordinate internal and external meetings, and event commitments. · Anticipate scheduling conflicts and proactively suggest solutions. · Prepare the Chief of Staff for meetings with agendas, briefing materials, research, and follow-up tracking. · Assist in project management and track deadlines to ensure timely completion of tasks. Project & Operational Support: · Track deadlines and deliverables across multiple strategic projects, ensuring follow-through and accountability. · Support operational initiatives including event planning, philanthropic programs, strategic partnerships, and internal communications. · Assist with creating and updating project trackers, dashboards, and meeting notes, ensuring accurate documentation and timely distribution. Communication & Document Management: · Draft, edit, and format high-quality documents, reports, presentations, and communications using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools (SharePoint, Asana, etc.). · Conduct targeted research to support decision-making, strategic planning, and event preparation. Event & Meeting Coordination: · Coordinate logistics for high-profile meetings, internal events, and external engagements—including location booking, catering, AV, travel, and guest communications. · Manage follow-up actions from meetings and ensure all stakeholders are aligned. · Support special projects as needed and collaborate with team members. Confidentiality & Discretion: · Handle sensitive information with the utmost integrity and confidentiality. · Maintain professionalism in all interactions with executives, staff, and external partners. Qualifications: · Proven experience as an executive administrative assistant or in a similar role. · Fluent in English. Excellent verbal and written communication skills; able to craft professional correspondence and create polished presentations. · Strong proficiency in Microsoft Word; experience with other Microsoft Office applications (SharePoint, Excel, PowerPoint, Outlook) is a plus. · Excellent organizational skills with a keen attention to detail. · Strong written and verbal communication skills. · Ability to manage multiple tasks and prioritize effectively. · Self-motivated and capable of working independently with minimal supervision. · Experience with project management tools is a plus. APPLY HERE: https://www.upwork.com/freelance-jobs/apply/Executive-Assistant-Chief-Staff_~021965851509072762633/ Formação Acadêmica: Não informado Salário: 5000 Cargo: Outros Empresa: Serasa Experian Gerenciamento de crédito, informações e análises financeiras. Ramo: Bancário (EJ)

Location: São Paulo, São Paulo, BR

Posted Date: 9/17/2025