Listing Coordinator - Boutique Real Estate Brokerage

Position: Listing Coordinator - Boutique Real Estate BrokerageLocation: Downtown, Toronto (On-Site)Salary: $30 per hourJob Type: Temp-to-Perm, 30 hours per week Start: ASAPAre you a detail-oriented, tech-savvy real estate professional who thrives in a fast-paced, dynamic environment? Our client, a boutique Toronto brokerage, is looking for a Part-Time Listing Coordinator to join their growing team. You'll be the go-to person for managing listings from start to finish, coordinating vendors, and ensuring every property is presented flawlessly.What You'll Do:- Manage all listings from pre-listing to closing, including paperwork, marketing, and vendor coordination.- Schedule and oversee photographers, stagers, trades, signage, and lockbox installs.- Serve as the main point of contact for sellers, keeping them informed and supported throughout the process.- Support agents during busy periods—handling offers, showings, paperwork—and assist with new agent onboarding.- Prepare and review all listing and sales documentation for accuracy and RECO compliance.- Liaise with lawyers, mortgage brokers, and other industry professionals to ensure smooth, on-time closings.- Track commissions, reconcile invoices, manage expenses, and support general office operations.- Proofread marketing materials, listing descriptions, and social content to maintain a polished brand voice.- Bring a proactive, high-energy, solutions-first attitude to every task.What We're Looking For:- 1 years of real estate admin, listing coordination, or transaction management experience.- Strong knowledge of Toronto real estate, MLS systems, contracts, and RECO compliance.- Exceptional organizational skills with the ability to manage multiple listings, vendors, and deadlines.- Tech-savvy with experience in WebForms, BrokerBay, DocuSign, Loft47, QuickBooks, Typeform, CRMs, and Google Suite.- Availability on weekends for time-sensitive tasks.- A collaborative, proactive team player who thrives in a fast-paced, high-performing environment.Perks:- Join a boutique, high-energy brokerage with a passionate team.- Temp-to-Perm role with growth potential.- Hands-on exposure to all aspects of real estate listings.Please send your resume in Word format to sarah.villarroel@quantum.ca. REFER AND EARN A $50 GIFT CARD! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Location: Toronto, Ontario, CA

Posted Date: 9/17/2025