Facilities Manager

The FACILITIES MANAGER will be responsible for operational oversight, repair, maintenance of commercial, industrial, retail properties. With a mandate to ensure facilities are safe, efficient, compliant, cost-effective, the FACILITIES MANAGER will also be responsible for building systems overseeing subcontractor performance to maintain accountability and transparency. This role requires strong technical expertise, organizational skills a proactive approach to developing systems processes that drive consistency operational excellence. Responsibilities Maintenance Operations Develop, implement, oversee preventative maintenance schedules for building systems (HVAC, boilers, chillers, electrical, plumbing, lighting). Conduct regular inspections of facilities, equipment, grounds, ensuring issues are documented, prioritized, resolved promptly. Directly perform minor repairs troubleshooting; coordinate specialized contractors for complex or technical repairs. Monitor building automation systems ensure optimal operation of mechanical electrical equipment. Oversee cleaning, waste removal, pest control, landscaping, snow/ice removal, security services. Subcontractor Vendor Accountability Establish clear performance expectations service-level agreements (SLAs) with all subcontractors. Conduct routine audits of subcontractor performance against contracts KPIs. Implement maintain systems for logging vendor response times, quality of work, cost tracking. Ensure subcontractors comply with site safety requirements, health safety legislation, insurance coverage Escalate resolve deficiencies, enforcing accountability through corrective action plans when necessary. Systems Process Implementation Develop maintain a facilities management system to track maintenance schedules, work orders, compliance records. Standardize reporting tools dashboards to provide visibility on building performance vendor activity. Implement digital logbooks for inspections, incidents, contractor attendance. Create emergency preparedness procedures, documentation, training to ensure readiness across all properties. Safety Compliance Ensure compliance with building codes, fire life safety regulations, occupational health safety standards. Lead building evacuation procedures emergency response efforts in coordination with first responders. Perform log fire safety checks, life safety system tests, emergency lighting inspections. Financial Administrative Develop monitor facilities-related budgets; track expenditures approve invoices. Identify cost-saving opportunities through vendor negotiations proactive maintenance planning. Provide regular reporting on facilities performance, maintenance backlog, vendor accountability. General Maintain strong relationships with commercial tenants, addressing facility-related concerns quickly professionally. Ensure common areas, loading zones, parking lots are functional, safe, well-maintained. Provide after-hours on-call coverage for urgent facility issues on a rotational basis. Requirements 5 years of facilities management experience across commercial, industrial, or retail portfolios. Hands-on technical knowledge of building mechanical, electrical, plumbing, life safety systems. Proven experience in subcontractor management, system implementation, vendor accountability. Competencies Strong problem-solving decision-making skills. High level of accountability results orientation. Proactive process-driven mindset with the ability to design implement systems. Strong communication, negotiation, collaboration skills. Physical ability to conduct inspections perform maintenance tasks when needed. Benefits $70,000-$80,000 annual base salary Company vehicle Company issued cell phone 3 weeks vacation Benefits plan

Location: Halifax, Nova Scotia, CA

Posted Date: 11/5/2025