Administrative assistant

Administrative Assistant Functional Summary Responsible for providing administrative support to our management team and other departments as needed. This position plays a crucial role in maintaining the efficient flow of daily operations. Duties and Responsibilities Meeting Management Coordinate, schedule and manage logistics for meetings for Mexico leaders. Assist in preparation and distribution of presentations for leadership, all-employee meetings, employee training sessions, new hire orientation, etc. Customer Service Respond to customer inquiries and prepare customer call logs for review by appropriate leadership. Greeting customers and visitors at reception Reception and distribution of messages to appropriate employees Communications Assist with country wide employee communications General Administrative Travel logistics for management team and executive visitors Preparation and integration of expense, travel and reimbursement verification Assist finance/purchasing with indirect purchasing needs (stationery, snacks, promotional items, Welcome Kits, etc.) Purchase and delivery of uniforms Coordination of cleaning staff activities Organization of employee engagement activities for Mexico offices Assist leaders as needed in creating presentations for various needs Administration of documents and processing requirements for interns Qualifications • Previous experience as an administrative assistant or in a similar position. • Excellent organizational skills and ability to handle multiple tasks simultaneously. • Strong verbal and written communication skills Spanish and English. • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). • Demonstrated ability to maintain confidentiality and handle sensitive information discreetly. • Attention to detail and accuracy in performing administrative tasks. • Exceptional interpersonal skills and ability to work as part of a team. • High school diploma required; college degree is a plus. Organizational Relationships This position reports directly to the Director of Human Resources, LATAM

Location: Apodaca, Nuevo León, MX

Posted Date: 11/6/2025