Executive Assistant

Executive Assistant (12-Month FTC) Hybrid – 50% WFH / 50% Office Based Birmingham Real Estate Department Are you an experienced Executive Assistant looking for your next challenge? Our client, a prestigious top 50 UK law firm, is seeking a proactive and highly organised Executive Assistant to join their insurance team on a 12-month fixed-term contract. The Role As an Executive Assistant, you will play a key role in supporting a team of lawyers within the firm’s busy Real Estate department. Your responsibilities will include managing complex diaries, coordinating meetings and travel arrangements, assisting with business development activities, and providing exceptional client service. You will also support financial administration, including billing and reporting, while working closely with internal support teams such as Document Production, Administrative Assistants, and Business Services. Key Responsibilities Provide high-level administrative and executive support, ensuring smooth daily operations across the Insurance team. Manage busy diaries, meetings, travel arrangements, and client appointments. Assist with business development initiatives, including events, marketing materials, and legal directory submissions. Oversee financial processes such as billing, proformas, and reporting. Ensure compliance procedures are followed, including conflict checks and matter risk assessments. Build and maintain strong relationships both internally and externally. Collaborate with internal departments to deliver excellent client service. Ideal Candidate Our client is looking for an experienced, professional, and adaptable individual with previous experience in a professional services or legal environment. You will be confident managing multiple priorities, thrive in a fast-paced setting, and have a proactive approach to organisation and communication. Skills and Attributes Previous experience as an Executive Assistant, ideally within a legal or insurance setting. Excellent organisational and multitasking abilities, with the capacity to manage competing deadlines. Strong communication skills, both written and verbal. Exceptional attention to detail and accuracy. Ability to manage tasks independently while collaborating effectively within a wider team. Experience in financial administration, including billing and reporting, is advantageous. Confident using digital tools and internal systems to support client and matter management. What’s on Offer The role offers a competitive salary and benefits package. You’ll join a collaborative, inclusive team within a highly respected UK law firm that values personal growth and professional development. Why Join This Firm? This is a fantastic opportunity to work with a top-tier UK law firm that champions collaboration, innovation, and exceptional client service. With a strong reputation and a supportive working culture, the firm offers an excellent platform for career progression and long-term development. If you’re a motivated Executive Assistant looking to contribute to a dynamic Insurance team, this role could be the perfect fit. How to Apply If you’re interested in this opportunity, apply today. Please note, only shortlisted candidates will be contacted.

Location: Birmingham, UK, GB

Posted Date: 11/14/2025